Version 1.0. Effective Date: October 1st 2020
Hereafter commonly referred to as “frimgle,” “we,” “us” and “our” etc.
We are a Growth Hacking agency. We insufflate the growth attitude in the company by recommending and/or implementing changes in terms of methods, tools, production and team that will bring significant growth.
For additional information on our Services please visit https://www.frimgle.com.
We may collect personal information in the course of our business, including through your use of our Site, when you contact us or request information from us, when you engage our Services, or as a result of your relationship with one or more of our staff and clients. When we require personal information from you in order to fulfill a statutory or contractual requirement, or where such information is necessary to enter into a contract or is otherwise an obligation, we will inform you and indicate the consequences of failing to do so.
Our Data Protection Office can be contacted at firstname.lastname@example.org or via mail at frimgle, Avenue des volontaires 19, 1160 Brussels, Belgium.
If you register with us via the Site, sign up to receive news and information from us, or communicate with us through or related to the Site (e.g. when you fill out a ‘Contact Us’ form, sign up for our mailing lists), register for events we host or sponsor, submit information as part of certain online services, post comments on our blogs, or otherwise provide us information through the Sites, we may collect the following personal information:
From individuals who are clients and prospective clients, or are representatives of clients and prospective clients, we may collect the following personal information:
frimgle is primarily engaged by corporate entities and clients (ie, legal entities), and those legal entities are not data subjects (ie, natural persons to whom personal information relates).
However, as part of our engagement with these clients, we may receive personal information about individuals. For example, we may receive names, contact details and other information relating to:
We might also need to process personal information in relation to other third parties instructed either by our own clients or other persons or companies involved in providing the Services to our client (eg, other contractors, experts etc.).
These examples are non-exhaustive, which is reflective of the varied nature of the personal information we process as part of a professional management consulting company providing Services in our domains.
For clients and prospects, we also collect information to enable us to market our Services and to organize events, which may be of interest to you. For this purpose, we collect:
Our processing of personal information is justified by a “legal basis”, that is, a specific condition. We may use personal information for the following purposes, in each case as justified by a legal basis:
We use personal information to enable us:
Legal basis: This processing is necessary for our compliance with our contractual obligations with you as a Party (including our professional standards and ethical duties). Also, it is in our legitimate interest or a third party’s legitimate interest to use your personal information in such a way to ensure that we provide the very best client service we can to you or others and comply with our professional and ethical duties, consistent with applicable law.
We use personal information to provide and operate our Site and the Services,
Legal basis: This processing is necessary to establish, exercise or defend our contractual rights and duties. It is in our legitimate interest or a third party’s legitimate interest to use your personal information in such a way to ensure that we provide the very best client service we can to you or others and comply with our professional and ethical duties, consistent with applicable law.
We use personal information for the following business administration and legal compliance purposes:
Legal basis: Such processing is either necessary to comply with the legal and contractual obligations imposed upon us or in our legitimate interest or a third party’s legitimate interest to use your personal information for these business administration and legal compliance purposes.
We may use personal data for marketing and promotional purposes, such as to send you news and newsletters, or to otherwise contact you about products or information we think may interest you, by email and direct (postal) mail. We may also use it to develop new Services and determine how to market our Services.
We may also process your personal data to tailor content we may send or display on the Sites, including to offer location customization and personalized help and instructions, and to otherwise personalize your experiences.
Legal basis: It is in our legitimate interest to use your personal information for marketing purposes in order to develop and grow our business and Services and promote the reputation of our firm. We will, where required by applicable law, obtain your consent to send such communications.
For example, when we process your personal data for direct marketing purposes, including to send you newsletters, client alerts and information we think may interest you, when this requires an opt-in consent to receive electronic marketing messages, we will only send you such messages if you opt-in to receive them.
We may use personal information in order to respond to Requests for Proposals (“RFPs”), prepare for and present pitches and other proposals, and identify potential business opportunities. Largely, this involves our collection and use of non-personal business information about current, former and prospective corporate clients. However, we may also process limited personal information about individuals (name, current and former company, current and former title, contact information and similar information).
Legal basis: This processing is done based on our legitimate interest to use your personal information in order to develop and grow our business and Services and promote the reputation of our company. We also may process this information to respond to an RFP or a specific request in anticipation of a contract with you (ie, engagement for Services).
We use personal information to better understand how you and others use our Services, so that we can improve our Site and Services, develop new features, tools, offerings, services and the like, and for other research and analytical purposes. We also use the information we collect to measure the effectiveness of our online content and how visitors use our Site and our Services. This allows us to learn what pages of our Site are most attractive to our visitors, which parts of our Site are the most interesting, and what kind of offers our registered users like to see. We may use this information and the insights we have derived for marketing purposes (see the marketing section above for further details), or to make decisions about events, news and information that may be of interest to clients, prospective clients, Site users and others.
Legal basis: It is in our legitimate interest to use your personal information in such a way to ensure that we provide the very best Services to our clients and others in order to develop and grow our business and Services and promote the reputation of our company.
We may participate in industry surveys and reports, which clients use to assess management consulting firms and the management consulting industry. Largely, this involves our collection and use of non-personal business information about clients and matters.
However, we may also review and share limited personal information about individuals (such as referee name, title and contact).
Legal basis: It is in our legitimate interest to use your personal information in order to develop and grow our business and Services and promote the reputation of our company. Where required, we will obtain your consent.
Subject to our professional and ethical duties, we use personal information where we believe necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, or violations of our terms of engagement. We also use personal information to protect and secure the Site and our information systems and networks.
Legal basis: This processing is necessary to comply with legal obligations imposed upon us. It is necessary to enforce, establish or defend our legal rights, or to protect the rights of third parties. It is in our legitimate interest or a third party’s legitimate interest to use your personal information to comply with other legal obligations. In some cases, this processing will be necessary to perform a contract to which you are a party.
frimgle is a management consulting company that is part of a larger network of partners and contractors. Any information that we collect or that you provide to us may be shared and processed by frimgle in the European Union.
We may also share personal information with a variety of the following categories of third parties as necessary, in their capacity as sub-contractor data processors:
These data processors will process personal information on our behalf and at our direction. We conduct an appropriate level of due diligence and put in place contractual documentation in relation to any sub-contractor to ensure that they process personal information appropriately and according to our legal and regulatory obligations.
Further, we may appoint external data controllers where necessary to deliver the Services (for example, but without limitation, accountants, attorneys, consultants and other third party experts including, but without limitation, as well as other management consulting companies). When doing so, we will comply with our legal and regulatory obligations in relation to the personal information including, but without limitation, putting appropriate safeguards in place.
We will normally not transfer personal information to countries outside the EEA unless they provide an adequate level of protection for your personal data (as recognized by the the competent official bodies).
If an exceptional transfer to other countries is required, that will only be done after such entities have signed a data sharing agreement, based on the EU standard contractual clauses, to provide appropriate safeguards and an adequate level of protection for personal data.
Our Site uses certain cookies, pixel tags, log files, local storage objects and other tracking technologies to operate and improve our Site and our Services and to collect information about how our Site is accessed and used and about Site performance and security.
The data collected is typically when users access or use the services or visit our Site, such as an IP address, general location information, domain name, page views, a date/time stamp, browser type, device type, device ID, Internet service provider (“ISP”), referring/exit URLs, operating system, language, clickstream data, and other information about the links clicked, features used, size of files uploaded, streamed or deleted, and similar device and usage information.
Legal basis: It is necessary for us to perform our obligations in accordance with any contract or engagement that we may have with you. It is in our legitimate interest or a third party’s legitimate interest to use personal information in such a way to ensure that we provide the Services in the best way that we can.
In general, we will retain relevant personal information of Site visitors for at least two years from the date of our last interaction with you and in compliance with our obligations under applicable laws, or for longer if we are required to do so according to our regulatory obligations or professional indemnity obligations, or where we believe necessary to establish, defend, or protect our legal rights and interests or those of others.
We generally retain files and information regarding client engagements and matters for which we have been retained for at least seven years from the date of our last interaction with the relevant client, in compliance with our obligations under applicable laws, or for longer where required by our regulatory obligations, professional indemnity obligations, or where we believe necessary to establish, defend, or protect our legal rights and interests or those of others. We may then destroy such files without further notice or liability.
As explained above, the Candidate Information will be processed and maintained in our records as long as your account is active and at the latest 24 months after the last contact, exchange of information or update of data.
Other specific retention times, as imposed by law or based on a detailed privacy assessment done by us, may apply for some of the processing of personal data. If you have any questions in this regard, please do not hesitate to contact us.
We are committed to keeping personal data secure and we have implemented appropriate information security policies, rules and technical measures to protect the personal information that we have under our control from unauthorized access, improper use or disclosure, unauthorized modification and unlawful destruction or accidental loss. Please note that no transmission over the internet is completely secure or error-free, and that the information security policies, rules and technical measures utilized and maintained by us may be subject to compromise.
All of our partners, employees, consultants, workers and data processors (i.e., those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of such personal data.
You have the following rights in relation to the personal data we hold about you:
If you ask us, we will confirm whether we are processing your personal information and, if necessary, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.
If the personal information we hold about you is inaccurate or incomplete, you are entitled to request to have it corrected. If you are entitled to have information corrected and if we have shared your personal information with others, we will let them know about the rectification where possible. If you ask us, we will also tell you, where possible and lawful to do so, with whom we have shared your personal information so that you can contact them directly.
You can ask us to delete or remove your personal information in some circumstances, such as where we no longer need it or if you withdraw your consent (where applicable). If you are entitled to erasure and if we have shared your personal information with others, we will let them know about the erasure where possible. If you ask us, we will also tell you, where it is possible and lawful for us to do so, with whom we have shared your personal information with so that you can contact them directly.
You can ask us to restrict the processing of your personal information in certain circumstances, such as where you contest the accuracy of that personal information or you object to us. If you are entitled to restrictions and if we have shared your personal information with others, we will let them know about the restriction where it is possible for us to do so. If you ask us, we will also tell you, where it is possible and lawful for us to do so, with whom we have shared your personal information so that you can contact them directly.
You have the right, in certain circumstances, to receive a copy of personal information we’ve obtained from you in a structured, commonly used and machine-readable format, and to reuse it elsewhere or to ask us to transfer this to a third party of your choice.
You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.
If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.
If you have a concern about any aspect of our privacy practices, including the way we’ve handled your personal information, you can report it to the relevant supervisory authority.
In Belgium, this is the Autorité de protection des données :
Rue de la Presse 35, 1000 Bruxelles
32 (0)2 274 48 00
Please note that some of these rights may be limited where we have an overriding legitimate interest or legal obligation to continue to process the personal information, or where the personal information may be exempt from disclosure due to applicable law, the applicable rules of professional conduct, other applicable privileges or protections, or professional secrecy obligations.
Our Site may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites’ privacy notices as frimgle has no control over information that is submitted to or collected by these third parties.
The Site is not for use by children under the age of thirteen (13) years, and we do not knowingly collect, store, share or use the personal information of children under 13 years. If you are under the age of 13 years, please do not provide any personal information, even if prompted by the Site to do so. If you are under the age of 13 years and you believe you have provided personal information to us, please ask your parent(s) or guardian(s) to notify us, and we will delete all such personal information.
We may make changes to this Policy from time to time, to reflect changes in our practices. We may also make changes as required to comply with changes in applicable law or regulatory requirements. Where we materially change this Policy, we will take steps to notify you (such as by posting a notice on the Site or via email), and where required by the applicable law to obtain your consent.
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